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Budget planning and compliance is one of the most important jobs at any company. A limited amount of funds is available for each team, and they need to be spent wisely. When working through your plans for hiring drivers, your recruitment budget is a critical piece of that puzzle. But when you step back and look at the process, and what you’re actually spending, maybe now’s a good time for also rethinking your driver recruitment budget.

First things first: do you have a good handle on your actual budget needs? It could be as simple as knowing your turnover rate, your anticipated need for additional drivers above turnover, and then multiply that by your current cost per hire. Simple, right? Could be that easy, but it’s probably a little bit more complex than that if you’re working through this for the first time. Especially when turnover rates keep climbing, and the driver shortage continues to grow. These things impact revenue because trucks are sitting idle, and once revenue decreases, assigned budgets can unexpectedly change at any time.

Cut out what’s not working for you

The best thing to do when looking at your driver recruitment process is to figure out where to cut out waste. Let’s start with the type of drivers your looking to hire. Here you want to be highly strategic in your approach, to attract the perfect candidates. You don’t want to simply generate hundreds of leads only to find out that they don’t meet even half of your qualifications. If that’s what you’re doing, you probably also know the amount of time it’s taking for your team to work that massive pile of ice-cold leads. It might be a good idea to try and find a better place to spend that money. And a better way to use all of those wasted hours.

Using your historical data of what’s worked best, where have you found the best matches? The best retention? Those are the places you want to ensure your recruitment budget is maximized.

Part of any good budgeting strategy is tracking everything related to that budget. You should have at least a simple tracker of costs vs. return on each tactic, best case on a monthly basis (if not weekly). Once you’re sure the low performing tactics are no longer part of your plan, you can work to reallocate those funds to tactics that produce the best matches. Who knows, saving those hours and dollars might allow for improvements in employee benefits or salaries that will make you more competitive down the road.

Stop making the same driver recruitment mistakes

At the end of the day, a recruitment budget shouldn’t be focused strictly on volume. Producing thousands of unqualified leads for your fleet, just bogs you down and creates capacity challenges throughout your day.

Instead, a driver recruitment budget should be focused on making meaningful connections with drivers that you are able to sustain in the long run.

It should be about focusing on spending in areas that will actually produce qualified matches for your fleet, instead of just trying to get warm bodies in your trucks.

ultimate guide to truck driver recruiting

Ultimate Guide to Truck Driver Recruiting

Current ways of recruiting truck drivers just don’t work anymore. That’s because recruiting isn’t a transaction. This ultimate guide helps carriers recruit for retention.

Get the Ebook

truck driver leads

Everyone on your hiring team is always busy. You seem to have a good stream of leads flowing in for your posted jobs. In general, these should be a very good things for a hiring team. However, you’re just not seeing the conversation rates you’d like. Team members are frustrated because they have to start all over every time a new driver is needed. And your trucks are still sitting empty. In this challenging time where you’re doing everything you can to hire drivers as fast as possible, why is converting truck driver leads so hard?

What’s Your Current Lead Conversion Process?

Do you have an effective lead management process in place? Or even any structured lead management process in place? If yes, that’s great! If no to both, this is certainly the place to start when trying to determine how to better convert your truck driver leads. You can quickly find an online guide to help your team map out a simple lead management process, that you can then tailor to your company’s unique needs. Once you’ve got that figured out, work to follow the stated process. Every. Single. Time.

Once you know you have a great process in place, what are you doing to optimize your process? And what tools are you using to alleviate pain points or roadblocks in the process?

One very important part of an lead management process is scoring the generated leads. Your process should include fast turnaround on scorning (if that’s not already being done for you), and then a quick hand-off to the person/team that contacts the drivers. An effective scoring process helps you focus on the most qualified truck driver leads first. And the those less qualified leads later. Getting leads already qualified from your marketing efforts is a best practice here. That saves so much time sifting through potentially useless lists that should never have been matched with your postings.

What are your lead contacting best practices? How quickly are they being contacted? Once a lead comes in, you need to contact them quickly. If a driver just applied for your job, they’re expecting to be contacted immediately. This way you’re sure that you’re doing your part to get the relationship off to a good start. This also helps to avoid losing top candidates to your competition. Making sure that you have a great contacting and nurturing process for your truck driver leads is a key component in getting the best candidates hired. This is also a great place to augment your manual processes with technology to automate the lead contacting (and recontacting) process more efficient and productive.

Tired of struggling with converting your truck driver leads? Then it’s time to take a totally different and personalized approach!

One way to improve converting your truck driver leads, is to starting thinking about the process in a completely different way. Like we do here at Drive My Way. Truck drivers aren’t just leads. They’re people. We have a driver-centric platform that provides matches instead of leads. We focus on matching employers with drivers for each unique job based on the driver’s professional qualifications and personal lifestyle preferences. Unlike traditional job boards, we match at the individual job level. We don’t deliver unqualified lead lists. We focus on quality matches. Which makes the most sense for you, and the drivers.

demo-the-platform-find-drivers

Start Recruiting for Retention

Drive My Way matches drivers with companies based on professional qualifications and lifestyle choices.

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cost per hire

The truck driver shortage is a real problem for recruiters. It impacts HR efficiency and creates additional expenses for employers. Increased driver turnover rates are also adding to the problem. These and other hiring challenges can contribute a great deal of expense to any trucking company’s bottom line. But what impact do your actual recruitment efforts cost each year?

Do you know your cost per hire? Do you know if it’s been going up or down over time?

Calculating cost per hire (CPH) is pretty simple math. Add up your total cost for recruiting new drivers, and then divide by the number of drivers ultimately hired. This gives you the cost per hire for ALL your recruiting efforts. (Note that this factors in actual hires, not just leads.) You should keep this number handy, and have yearly goals set to manage it as needed or as budgets change. Once you have determined your cost per hire, you can then make more informed decisions on where to spend your recruiting dollars. Here are 3 ways to lower your cost per hire for CDL drivers.

1. Leverage Past Leads

Every time you need to hire for a new opening, doesn’t mean you need to have a fresh list of candidates to contact. Check in on your existing pool of names and filter or scan for matches to your current job openings.

The dollars spent to generate and capture these leads are already spent, and no additional budget is needed to go back to those lists.

You know that they’ve already been partially vetted if they matched up with prior openings, they might just need to be checked-in for these new opportunities. If you put a little bit of effort into keeping these older leads engaged between new/available job postings, you might have the perfect person sitting in your database already.

2. Reallocate Ineffective Spending

Once you have your total cost per hire calculated, you can further distill that across the different methods you’re using to hire. Online, print, radio, social or agency help all have a cost associated with them.

Take the total of all your recruiting efforts, and then allocate per tactic your company uses. Once you have those smaller totals, divide by the hires made from each tactic. You should be able to rank order these individual costs per hire from highest to lowest. From there, you can make decisions to reallocate funds from higher CPH channels to lower CPH to increase efficiency. This should result in faster hires, at a lower cost. Which is a very good thing.

3. Try Something New

Have you only been relying one or 2 channels to find new drivers? Are you spending an inordinate amount of time on manual processes? Maybe it’s time to try something new!

If you’re recruiting using the same methods you always have, that might be the reason your getting the same results you’ve always gotten.

If you’re struggling to attract and retain the best drivers, that’s probably a good indication to switch things up. Keep your eyes and ears open for new recruiting ideas, and as your budget allows, give something new a try. You might find something that brings in new drivers faster and saves on your cost per hire over time.

Knowing you’ve got a finite budget for recruiting new drivers to your open jobs, it’s important that you’ve got a handle on what your spending to hire each new driver. And of that spend, what tactic(s) are producing actual hires most efficiently. Effectively managing cost per hire, and other key recruitment metrics, will lead to the ultimate success of your hiring process.

These tactics can certainly help decrease your cost per hire and improve your bottom line. However working to reduce your overall driver retention rate is a huge time and money saver over the long run. If you’re ready to start recruiting and hiring for retention, schedule a demo of our platform today.

ultimate guide to truck driver recruiting

Ultimate Guide to Truck Driver Recruiting

Current ways of recruiting truck drivers just don’t work anymore. That’s because recruiting isn’t a transaction. This ultimate guide helps carriers recruit for retention.

Get the Ebook

truck driver career path

Truckers looking into a new job almost always have a lot of questions about the carriers they’re considering. They want to know what things look like in a month, in a year, in 5 years or even in 20 years. Being able to provide that information to a prospective new employee up-front could give you the edge in getting that driver hired today! So with the driver shortage and the hiring process as it is today, what is the Importance of a truck driver career path for your drivers?

Training to Hire

With all of the talk about the driver shortage, there’s much renewed interest in driving a truck for a living. For those completely new to the industry, the first thing they need to do is get training to get their CDL license.

Whether you offer your own training program, or partner with a local truck driver training school, be sure to let all potential drivers know that you’ve got a job for you once you graduate.

Be clear about what you expect and what they can expect. That can take a lot of stress off a trainee knowing that if they work hard and get through the training program, their next steps are already mapped out.

Driving for Life

Incentivize longevity. This can be through anniversary certificates or awards. Or even financial incentives that pay out after certain milestones are met.  You can also provide opportunities for continuous education to keep skills sharp. And training to ensure that your drivers are always up-to-date with current technology and regulations.

Be overt about the amount of possible driving options you have for your drivers. Different phases of their lives could change their preferences about time at home vs. time away.

Equipment preferences can change. Or even how much money they need to make at various stages in their lived. Knowing that you’ve got them covered at all steps, is an advantage to help you retain drivers. And this helps drivers feel confident in their role as a driver for your company.

Non-Driving Roles

Sometimes drivers have a need to pull in off the road for good. For whatever reason. But when they’re a good employee and not yet ready for retirement, what kind of truck driver career path might be mapped out in those situations. Often times good drivers can become the best instructors. Or even move into a role in the dispatch office or operations management.

Letting a driver know that these options are available to them along the way might make those transitions from the road to the office smoother when the time comes.

Paint the picture early for your drivers that you have a truck driver career path formulated for them at every stage of their lives. And advertise this on your website and other recruitment materials. For those new to the industry, be clear about your training programs and what comes next. Once they’re ready to hit the road on their own, give great options that fit their lifestyle at each phase. If they grow weary on the road, or can no longer drive, communicate other options for them outside of the 18 wheels. Doing this can instill an additional sense of loyalty to you from your drivers and help you to retain the best drivers.

demo-the-platform-find-drivers

Start Recruiting for Retention

Drive My Way matches drivers with companies based on professional qualifications and lifestyle choices.

DEMO THE PLATFORM