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CDL Employment Verification: 3 Ways to Streamline Your Recruiting

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CDL employment verification

To have an edge on your competition and hire the best drivers, a fast and efficient application and screening process is important. However, many teams struggle with various pieces of the hiring puzzle. Sometimes finding the perfect candidate is the hardest part. Other hiring teams find interviewing candidates is their biggest challenge. For others, working through the numerous verifications required by the Federal Motor Carries Safety Association (FMCSA) is the toughest task. For those teams struggling with the CDL employment verification process, here’s 3 ways to streamline your recruiting.

1. Know Exactly What You Need to Do

FMCSA requires every candidate to go through a comprehensive screening process before they’re fully hired. This includes the need for a verification of employment (VOE). Additionally, each candidate needs their driving and safety history checked. In addition, there are also necessary checks for drug, substance abuse, and alcohol test records as well as refusals to test and other specific driving information. Check to be certain you know exactly what you need to do.

Once you’ve got the comprehensive list of required verifications needed, be sure to do it for EVERY hire.

As part of your CDL employment verification process, ensure that your team is clear on what needs to be done and by when. Also make sure that your team has access to the most current information, as periodic changes to the regulations take place.

2. Stop Using Manual Processes

If you’re still doing VOEs on paper forms and faxing documents to verify a driver’s work history, this entire process can be automated. Let technology help increase your efficiency. If you keep doing things the same way that you always have, you will get those same old results.

There are so many tools available to help you do this process electronically. You can get verifications in a matter of minutes or hours, not days and weeks. If you do this, you’ll have less chance of drivers walking away from you to your competition because they can move faster.

3. Need an ATS to Help You?

For those carriers still struggling with CDL employment verification, we’ve got an opportunity for you.

As a partner with Drive My Way, we are extending a discount to our customers in need of an ATS.

DriverReach will help you get engaged quality candidates, streamline the employment verification process, and ensure compliance with the new Clearinghouse requirements, all while providing KPI metrics to improve your overall hiring process. If you’re not already using an ATS, or looking for a new one, take advantage of this offer!

Improve Your Recruiting with DriverReach

DriverReach provides a modern recruiting management system for truck drivers. We are extending a discount on the DriverReach ATS when a company signs up for Drive My Way.

LEARN MORE

3 Tips for Choosing the Right Applicant Tracking System

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truck driver applicant tracking system

Choosing an applicant tracking system is a little like hiring personnel. One good hire can move your company forward by leaps and bounds. A bad choice sets you back significantly. Look for an applicant tracking system that will fit your company well and leave you wondering how you ever lived without it. Here are a few tips for making sure you find the applicant tracking system that meets your needs.

1. Know Your Goals and Bottlenecks

Your applicant tracking system (ATS) should be able to help you efficiently identify candidates that are good leads and follow-up with them. If you’re looking into an ATS, it’s likely because your current process isn’t working well.

Carefully consider your goals for an applicant tracking system and use these as your north stars in the decision process.

Are you looking for better efficiency? Better lead source tracking? A more cohesive outreach or communication mechanism? While you may be looking for several different features, limit your goals to your one or two top priorities. Answering these questions and identifying your top priorities at the start will help you quickly find your top options. 

Similarly, determine what isn’t working or is too slow about your current process. Where does your process become cumbersome? What is the slowest part of the way you currently track applicants? Use these bottlenecks to clarify what features are essential as you peruse tracking systems. Then, make sure you choose a solution that can reduce or resolve your bottlenecks.

2. Evaluate Whether the ATS Meets Your Organizational Needs

While it may seem like there is a different applicant tracking system out there for every niche market, there are several features you should be able to expect from an ATS in the trucking industry. At a minimum, look for:

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      • – Searchable Document Tracking
      • – Email or Communication Templates
      • – The ability to create custom workflows

While these common features serve as a strong baseline, we know that your company is anything but common. Beyond these basic features, consider any unique needs for your company, and choose and ATS that meets those needs. A few other valuable features to consider are:

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  • – Driver referral infrastructure
  • – Lead Source Tracking
  • – DOT Compliance

Some of these features may simply be “nice to haves” while others may be critical “need to haves.” Know your company’s goals and make your decision accordingly. 

3. Don’t Underestimate User Interface

Once you’ve decided on the main goal of your applicant tracking system and the features you can’t live without, take a good hard look at the user interface. Consider every aspect of how you will interact with the system and how potential drivers will interact with your system. 

We spoke with our partner DriverReach about features to pay attention to when searching for an Applicant Tracking System for your organization.

“As you’re looking for a new ATS to help manage the applicant process, first you have to look at the applicant process from the drivers’ point of view,” explained Jeremy Reymer, Founder and CEO of DriverReach. “Today’s CDL drivers are constantly on their smartphones, and an ideal application experience should follow suit. Look for an ATS that is completely mobile-responsive and optimized for smartphones, as well as one that makes it easy for drivers to complete applications via their mobile devices with a clean, modern interface.”

For your drivers, a good applicant tracking system is absolutely vital. Establish whether the ATS you’re considering integrates with any driver facing platforms. Are they platforms you already work with or would consider implementing? Put yourself in a driver’s shoes and walk through their interactions with the ATS from start to finish. If adding the applicant tracking system will make their experience better or improve their opinion of your company, you’ve found the right one! If not (or if it makes the driver interaction worse!), consider other options.

As an employer, you’re responsible both for the infrastructure setup and frequent future interactions with your ATS. Don’t underestimate the amount of time you’ll spend with the applicant tracking system you choose! Select a system that is reliable and easy to work with. Otherwise, in a few short months you’re in danger of being in the same position and looking for a new ATS.

Bonus Tip:

Take advantage of a 30 day free trial whenever possible! You wouldn’t hire a driver without an interview, don’t choose an ATS without testing it first. Use what you’ve identified as your goals, bottlenecks, and need-to-have features to make the most of a trial and find the applicant tracking system for you!

Improve Your Recruiting with DriverReach

DriverReach provides a modern recruiting management system for truck drivers. As our partner, we are extending a discount on the DriverReach ATS when a company signs up for Drive My Way.

LEARN MORE