The Cost of Weather Delays: Financial Impacts on Freight Companies

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For freight companies, time equals money. Few things disrupt schedules and increase expenses more quickly than unpredictable weather.  

 

From hurricanes and flooding to tornadoes and winter storms, severe weather events can derail operations and come with steep financial consequences no matter the time of year. Understanding how to calculate, manage, and reduce the costs of weather delays is essential for companies that want to stay competitive and profitable. 

 

How Natural Disasters Impact Freight Operations 

When a hurricane closes roads, a flood submerges key freight corridors, or a tornado damages necessary infrastructure, freight companies are often forced to delay or reroute shipments.  

 

These disruptions have ripple effects throughout the supply chain. Depending on the severity and timing, a weather-related delay can lead to: 

 

  • Increased fuel costs due to longer or less efficient routes 
  • Driver overtime and layover costs if delays keep drivers on the road longer than expected 
  • Missed delivery deadlines, which can result in customer dissatisfaction, penalties, or lost business 
  • Vehicle wear and tear from traveling in adverse conditions or on alternate routes 
  • Idle equipment, which still costs money even when not in use 

 

These are just some of the direct costs. The broader impact includes the long-term effects on customer relationships and overall business reputation. 

 

Calculating the Financial Cost of Delays 

Quantifying the cost of a weather-related delay can help you make more informed decisions about whether to invest in technology, adjust scheduling practices, or develop contingency plans.   

 

Here are some basic factors for every carrier to consider: 

 

  • Driver pay and overtime: If your drivers are paid hourly or by the mile, extended delays mean extra pay. This can increase even more if overnight accommodations are needed. 
  • Cost per missed delivery: If contracts include penalties for late delivery, each missed deadline could mean hundreds or even thousands of dollars lost. 
  • Opportunity cost: A truck delayed by 10 hours is 10 hours it’s not available for the next job. 

 

Tracking these figures over time can give you a better sense of the real financial risks associated with different types of weather events. 

 

Managing and Mitigating Costs 

While no one can control the weather, companies can take steps to reduce the impact of delays. The most effective strategies involve preparation, technology, and flexibility. 

 

Invest in Forecasting and Planning Tools 

Advanced weather forecasting tools tailored for logistics companies are a game-changer. These platforms don’t just tell you that a storm is coming, they can show when and where it will impact your route using predictive AI technology. With real-time weather integration, dispatchers can re-route trucks or reschedule pickups and deliveries before the weather causes serious delays. 

 

Use GPS Tracking and Telematics 

GPS tracking allows real-time visibility into where trucks are at all times. When bad weather hits, dispatchers can make informed decisions quickly, such as rerouting around a flooded area or holding a truck back to avoid a storm. Telematics systems also provide insights into driver behavior, idle time, and fuel efficiency, all of which can help manage costs during weather delays. 

 

Optimize Routes in Advance 

Route optimization software analyzes multiple data points, including traffic, road conditions, delivery windows, and weather, to find the most efficient paths. When companies use these tools proactively, they can often avoid delays altogether by adjusting departure times or selecting alternate routes before the weather causes major disruptions. 

 

Build Flexibility into Schedules 

Weather delays can’t always be avoided, so it’s always important to plan for some level of disruption. Buffer times in delivery windows and flexible appointment scheduling with shippers and receivers can reduce the pressure when a storm hits. Clear communication with customers about potential delays also goes a long way in maintaining trust. 

 

Create a Weather Response Plan 

Every company should have a weather response plan that outlines who does what when a major weather event is forecast. When everyone knows their role, your entire team can respond quickly and effectively to minimize downtime and costs.  

 

Here are some considerations when creating a weather response plan: 

 

  • Assign a team to monitor weather and traffic alerts 
  • Designate alternative routes or backup plans 
  • Communicate with drivers about safety protocols 
  • Notify customers of delays and revised ETAs 

 

 

 

 

Weather-related delays are an unavoidable part of the freight industry, but their financial impact doesn’t have to be devastating. 

 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

Challenges in the Transportation of Building Materials

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Transporting building materials is a critical component of the construction supply chain. From lumber and drywall to concrete, steel, and glass, these materials are essential, but their transportation presents a unique set of logistical challenges.  

 

These products are often bulky, heavy, and sometimes fragile, requiring specialized handling and careful planning.  

 

For any carrier or owner-operator that facilitates the transportation of building materials, understanding and addressing these challenges is key to ensuring safe, timely, and cost-effective delivery.  

 

Bulky and Heavy Loads Require Specialized Equipment 

One of the most immediate challenges in hauling building materials is their sheer size and weight. Oversized items like steel beams or precast concrete panels may exceed standard trailer dimensions or weight limits, requiring flatbeds, step decks, or even extendable trailers.  

 

These loads may also need permits for oversized transport and escorts depending on their dimensions and routes. 

 

What to do: 

  • Invest in a diverse fleet that includes flatbeds and heavy-haul trailers. 
  • Train dispatch and logistics teams on how to secure the necessary permits and route approvals. Make sure communication between dispatch, drivers, and management is streamlined, because miscommunication can lead to costly delays, missed permit requirements, or routing errors that may result in fines, delivery disruptions, or even load rejections at the job site.  
  • Ensure drivers are trained in load securement, especially for irregularly shaped cargo. 

 

Fragility and Risk of Damage 

While some building materials are heavy and durable, others, such as glass, tiles, or insulation, are fragile and require careful handling. The risk of damage increases during loading, unloading, or when traveling over rough terrain. 

 

What to do: 

  • Use padding, secure strapping, and edge protection. 
  • Partner with shippers to establish clear handling protocols. 
  • Ensure all drivers and loading teams are trained in fragile material transport. 

 

Weight Restrictions and Regulatory Compliance 

Building materials often push the upper limits of weight restrictions. Federal and state laws strictly regulate gross vehicle weight, axle weight, and load distribution to prevent road damage and ensure safety. 

 

Proactively calculating and verifying weight ahead of time helps avoid costly overweight fines, delays at weigh stations, or the need to reload shipments. Taking these steps early in the process keeps deliveries on schedule and helps maintain a company’s reputation for reliability and compliance. 

 

What to do: 

  • Conduct detailed weight assessments before loading. 
  • Use weigh stations or onboard scales to prevent overweight violations. 
  • Stay up to date on state-by-state regulations, especially when crossing state lines. 

 

Tight Delivery Schedules and Coordination with Construction Sites 

Construction projects operate on strict timelines. Delivering too early can mean materials sit unused and exposed; too late, and projects get delayed. Additionally, many job sites have narrow access roads, limited unloading space, or require specific drop-off windows. 

 

What to do: 

  • Maintain strong communication with contractors and site managers. 
  • Use GPS tracking and ETA updates to ensure accurate arrival times. Be sure to update both drivers and contractors of any potential delays or changes in delivery time.  

 

Adverse Road Conditions and Remote Locations 

Many construction projects are in areas that are still being developed or are far from major transportation routes. These remote job sites often present serious challenges: unpaved or poorly maintained access roads, tight turns, low-clearance bridges, weight-restricted roads, or even no formal road access at all.  

 

These conditions can lead to delays, increased vehicle wear and tear and even failed deliveries if not addressed properly in advance. 

 

What to do: 

  • Equip trucks with durable tires and off-road capabilities when necessary. Some deliveries may require off-road-capable trucks, lighter vehicles for bridge compliance, or even equipment like forklifts or cranes to handle unloading due to a lack of paved surfaces or dock access. 
  • These locations often require slower driving speeds or alternate routes, so standard transit times may not apply. Build in time buffers to account for delays caused by terrain or road conditions without disrupting the delivery schedule. 
  • Coordinate in advance with site personnel to assess the best delivery paths and unloading areas. Drivers should then be briefed on specific challenges they might encounter en route and on-site. 

 

Weather-Related Challenges 

Rain, snow, wind, or extreme heat can all impact the transportation of building materials. All drivers should be trained and prepared for driving in adverse conditions year round, but those who transport building materials should be especially aware of the impact weather-related challenges can have. 

 

Materials like lumber or drywall can be damaged by moisture, while icy or muddy roads can make access to already-challenging job sites more dangerous. 

 

What to do: 

  • For moisture-sensitive materials like lumber, drywall, or insulation, use heavy-duty waterproof tarps rated for highway speeds and secure them tightly with bungee cords or ratchet straps to prevent flapping or tearing.  
  • For high-value or highly fragile materials, such as glass or engineered wood products, consider using enclosed trailers or curtain-side trailers to provide full protection from rain, snow, and road debris. 
  • Assign dispatch teams to use tools like the National Weather Service, Weather Underground, or transportation-specific apps like Drivewyze to track storms along planned routes. If a storm is forecasted to hit a delivery area, proactively reschedule with the job site or shift departure times to avoid peak weather events while still meeting project deadlines. 

 

 

By understanding the unique logistics of building material transport, carriers can minimize risk, reduce delays, and build long-lasting relationships with contractors, suppliers, and builders. 

 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

Fleet Compliance: What Every Carrier Needs to Know

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In today’s highly regulated transportation industry, fleet compliance is more than just a legal obligation. It’s a foundational element of safe, efficient, and responsible operations.  

 

Whether you’re managing a private fleet, for-hire vehicles, or a mixed operation, staying compliant with government and industry standards helps protect your business, drivers, and the public. 

 

Keep reading to discover what every carrier should know about fleet compliance, and some best practices and preventative measures to maintain compliance.  

 

What Is Fleet Compliance? 

In general, fleet compliance refers to following a wide range of rules, regulations, and standards set by federal, state, and local authorities that govern commercial trucking.  

 

These rules are in place to promote road safety, protect the environment, and ensure fair labor practices. While it can feel like a complex web of paperwork and oversight, compliance is essential to avoiding fines, preventing accidents, and keeping your fleet operating without disruption. 

 

Key Areas of Fleet Compliance 

Fleet compliance involves several core areas that every U.S.-based trucking company must manage carefully. All carriers operating within the United States are required to follow regulations set by the Federal Motor Carrier Safety Administration (FMCSA).  

 

Here are five critical areas that form the foundation of fleet compliance 

 

Driver Hours of Service (HOS) 

The FMCSA sets limits on how long drivers can be behind the wheel and how much rest they must get. These rules are in place to prevent fatigue-related accidents. 

 

HOS Rules Include: 

  • Maximum of 11 hours driving after 10 consecutive hours off duty 
  • 14-hour limit on total workday 
  • 60/70-hour limit over 7/8 consecutive days 

 

Compliance Tip: Use Electronic Logging Devices (ELDs) to automatically track and record driver hours and flag violations in real time. 

 

Driver Qualifications and Licensing 

All drivers must hold the appropriate Commercial Driver’s License (CDL) and meet specific qualifications, including medical certification. 

 

Required Documents: 

  • Valid CDL with correct endorsements (such as tanker, HazMat, etc.) 
  • Medical Examiner’s Certificate 
  • Driver Qualification (DQ) file, including driving records, previous employment verification, and road test results 

 

Compliance Tip: Keep DQ files up to date and conduct annual reviews of motor vehicle records (MVRs). These documents are often important for essential tasks such as insurance underwriting, safety audits, and verifying driver eligibility. 

 

Vehicle Inspections and Maintenance 

Proper maintenance is essential for road safety and compliance. FMCSA regulations require routine inspections and detailed maintenance records for each commercial vehicle.  

 

Minimum Requirements: 

 

Compliance Tip: Use fleet management software to track inspections, repairs, and ensure timely servicing. 

 

Drug and Alcohol Testing 

To maintain a safe working environment, carriers are required to implement drug and alcohol testing programs for drivers operating commercial motor vehicles. 

 

This is when testing is required: 

  • Pre-employment 
  • Random testing 
  • Post-accident 
  • Reasonable suspicion 
  • Return-to-duty and follow-up 

 

Compliance Tip: Partner with a certified consortium or third-party administrator (TPA) to manage your testing program. 

 

Emissions and Environmental Standards 

Trucking companies must also comply with environmental regulations concerning emissions and fuel usage, especially for fleets operating in states with stricter guidelines like California.  

 

Considerations Include: 

  • Use of clean diesel or alternative fuels 
  • Compliance with state-specific emissions laws (such as CARB regulations) 
  • Regular engine diagnostics to ensure emissions systems function properly 

 

Compliance Tip: Stay updated on evolving EPA and state-level guidelines and plan for fleet upgrades or retrofits if necessary. 

 

Why Fleet Compliance Matters 

Non-compliance can lead to serious and consequences, including: 

 

  • Costly Fines and Penalties: Violations can result in thousands of dollars in fines per infraction. 
  • Out-of-Service Orders: Vehicles or drivers found to be non-compliant can be taken off the road immediately. 
  • Higher Insurance Premiums: Poor safety ratings and compliance scores can drive up your operating costs. 
  • Legal Liability: In the event of an accident, lack of compliance can increase your company’s legal exposure. 

 

Best Practices for Staying Compliant 

Maintaining fleet compliance is a year-round effort, involving your entire team. Here are some recommendations to ensure your fleet remains compliant.  

 

  • Invest in Compliance Management Tools: Fleet management platforms can automate tracking for HOS, maintenance, inspections, and more. 
  • Train Staff Regularly: Ensure drivers, dispatchers, and office personnel are updated on current regulations and best practices. 
  • Conduct Internal Audits: You shouldn’t wait for a DOT audit, perform your own regular checks to identify and fix issues early. 
  • Keep Records Organized: Maintain digital or physical copies of all compliance-related documents and ensure they are accessible during inspections. 
  • Work with Experts: Consider hiring or contracting compliance specialists or consultants to help keep your company up to speed. 

 

Fleet compliance isn’t just required; it’s a vital part of running a successful and responsible trucking business. 

 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

Ensuring Freshness: The Challenges of Produce Trucking and Cold Chain Management

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When it comes to transporting fruits, vegetables, and other perishable items, timing and temperature control are everything.  

 

Unlike dry goods, produce is incredibly sensitive to changes in its environment. That’s why cold chain logistics, the system of storing and transporting goods within a temperature-controlled supply chain, is so vital to the produce industry.  

 

Trucking companies play a key role in ensuring that fresh produce arrives at its destination in peak condition. However, navigating the challenges of produce hauling requires a combination of specialized equipment, real-time monitoring, strict scheduling, and a deep understanding of compliance and food safety standards. 

 

Why Cold Chain Logistics Matters 

Cold chain logistics refers to the end-to-end process of keeping perishable items at specific temperatures throughout every stage of transportation and storage. For produce, which can spoil or lose quality quickly if not stored correctly, this is non-negotiable. 

 

Temperature deviations, even for a short period, can lead to reduced shelf life, spoilage, or even food safety risks. For retailers and grocers, this translates to financial losses and wasted inventory. For trucking companies, poor cold chain management can mean rejected loads, lost contracts, and a damaged reputation. 

 

The Role of Refrigerated Trucks (Reefers) 

At the center of cold chain logistics for produce is the refrigerated trailer, commonly known as a reefer. These trucks are equipped with built-in refrigeration units designed to maintain a set temperature, typically between 32°F and 55°F, depending on the type of produce being transported. 

 

Here are a few factors to consider when using reefers for produce hauling: 

  • Temperature Sensitivity: Different types of produce require different temperatures. For instance, lettuce needs cooler temperatures (32°F–36°F), while tomatoes do better around 50°F–55°F. Mixed loads require careful planning to avoid cross-contamination or spoilage. 
  • Airflow and Humidity Control: Consistent airflow and humidity levels are essential to prevent moisture buildup, which can cause mold or rot. 
  • Pre-Cooling: Reefers must be pre-cooled before loading. Loading warm product into a warm trailer and turning on the unit after the fact leads to uneven cooling and potential hot spots. 

 

Real-Time Tracking and Telematics 

Technology is now a game-changer in produce transportation. Modern reefers are often equipped with telematics systems that provide real-time data on: 

 

  • Temperature and Humidity 
  • Trailer Door Openings 
  • GPS Location and Route Progress 
  • Reefer Unit Performance 

 

With real-time alerts and remote monitoring, both carriers and clients can track conditions during transit. If the temperature drifts outside of the acceptable range, the system can send alerts to dispatch or the driver, allowing them to take immediate action.  

 

These digital systems also allow for detailed trip reports, which are often required for compliance or quality assurance. 

 

Load Planning and Scheduling Challenges 

Fresh produce operates on tight timelines. That means delays in pick-up, transit, or delivery can severely impact product quality.  

 

Efficient scheduling and route optimization are essential to minimize transit times and reduce the risk of spoilage. Companies must be especially mindful of: 

 

  • Harvest Schedules: Produce often needs to be picked up directly from farms or packing houses shortly after harvest to maintain freshness. 
  • Appointment-Based Deliveries: Grocers and distribution centers usually require precise delivery windows, with little tolerance for early or late arrivals. 
  • Seasonality and Weather: Different crops are in season at different times and in different regions. Companies must adapt quickly to seasonal surges and changing weather that may impact transit conditions. 

 

Compliance with Food Safety Regulations 

Refrigerated transport of produce falls under strict regulations from the FDA, USDA, and the Food Safety Modernization Act (FSMA). One key component is the Sanitary Transportation Rule, which outlines best practices for: 

 

  • Vehicle cleanliness and inspection 
  • Temperature control documentation 
  • Prevention of cross-contamination 
  • Proper training for drivers and logistics staff 

 

Carriers must be able to provide documented proof of temperature maintenance, cleanliness, and handling procedures in the event of an inspection or dispute. Failing to do so can result in costly load rejections or penalties. 

 

 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

Leveraging the Strengths of Drivers at Every Age: Maximizing Your Team’s Potential

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In the trucking industry, a diverse workforce brings a wide range of strengths that can benefit companies in multiple ways.  

 

Drivers from different age groups offer unique perspectives, skills, and experiences that, when properly leveraged, can lead to improved efficiency, retention, and overall success. By understanding and utilizing the strengths of drivers at every stage of their careers, trucking employers can maximize their team’s potential and create a more balanced and productive workforce. 

 

Young Drivers (Under 30): Energy and Adaptability 

Including generations “Z” and Millennials, these are the youngest drivers that may be a part of your fleet. They could be recent graduates of CDL school or just new to the field, but they can provide a significant impact on modernizing and improving operations while strengthening your fleet for the future.  

Strengths:

According to sources such as modern workplace software companies OfficeRnD and Espresa, younger generations often bring these strengths to the table: 

  • Because many young drivers have grown up around advanced technology and increasing digitization, they are often considered tech-savvy, ‘digital natives’, who will embrace new technologies and have a smaller learning curve when it comes to adapting to them in the workplace.  
  • Younger generations often seek continuous feedback and opportunities for growth, making them great candidates for investment and internal promotion.  

How You Can Leverage These Strengths: 

  • Invest in training programs that help young drivers refine their skills and grow within the company. 
  • Introduce mentorship programs that pair young drivers with seasoned professionals to accelerate learning. 
  • Utilize younger drivers for roles that require frequent adjustments to technology and logistics. 

 

Mid-Career Drivers (30-50): Experience and Reliability 

According to the American Trucking Associations, the average age of an OTR driver is around 46, highlighting the integral role drivers of this age range play in carriers across the nation.  

Many drivers in this age range combine trucking experience with prior careers in logistics, warehousing, or other industries. They may have been driving for decades or have made a mid-career pivot, but drivers from this generation are most often known for their reliability and dedication.  

Strengths: 

  • A solid balance of strong technical skills and competencies based on varying career experiences. 
  • Established work ethic and professionalism. 
  • Proven ability to handle a variety of routes, loads, and driving conditions. 

How You Can Leverage These Strengths: 

  • Assign leadership roles such as trainers or mentors for new hires. 
  • Provide career development opportunities, such as advanced certifications or specialized training. 
  • Offer stability and incentives to retain mid-career drivers, ensuring continuity in operations. 

 

Senior Drivers (50+): Wisdom and Safety 

These drivers bring valuable life and work experience to the table, whether they’ve been in the industry for decades or joined more recently as a second career. Their maturity, professionalism, and strong decision-making skills make them excellent mentors and reliable team members. They’re often well-suited for roles in training, coaching, or leadership development. 

Strengths: 

  • This age range is often said to value loyalty, prefer face-to-face communication, and associate productivity with time spent in the office. 
  • Through their years of professional experience, many drivers of this generation offer exceptional problem-solving skills and the ability to mentor younger drivers. 
  • Additionally, older drivers have been found to be among the safest on the road. FMCSA data shows that crash rates tend to decrease with age, particularly among drivers aged 60 and older.

How You Can Leverage These Strengths: 

  • Designate senior drivers as safety coaches to reinforce best practices and compliance. 
  • Utilize their expertise in specialized or high-value freight operations. 
  • Offer flexible schedules or part-time roles to retain their contributions while accommodating their needs. 

 

Creating a Cohesive Multi-Generational Workforce 

Understanding the differences and abilities of each generation of drivers is just the start. To fully maximize the strengths of drivers at every age, employers should foster a culture of collaboration and continuous learning.  

 

Here are a few strategies: 

  • Cross-Generational Mentorship Programs: Encourage knowledge sharing by pairing young drivers with seasoned professionals. 
  • Flexible Work Arrangements: Accommodate varying needs by offering different scheduling options for different career stages. 
  • Recognition and Retention Strategies: Acknowledge contributions across all age groups to boost morale and job satisfaction. 

 

 

By understanding and leveraging the unique strengths of each age group, trucking companies can create a well-rounded, high-performing team that drives success for years to come. 

 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media. 

Upcoming Changes to the National Motor Freight Classification (NMFC): What You Need to Know

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The National Motor Freight Traffic Association (NMFTA) has announced major updates to the National Motor Freight Classification (NMFC) system, set to take effect with Docket 2025-1 on July 19, 2025. These changes are designed to modernize freight classification, improve accuracy, and simplify the process for shippers and carriers in the less-than-truckload (LTL) industry. 

 

Understanding these changes is crucial for trucking companies, as the NMFC system plays a vital role in determining freight classes, which in turn impact pricing, shipping efficiency, and compliance.  

 

Here’s what we know so far and how companies can prepare for the upcoming adjustments. 

 

Key Changes to NMFC in 2025 

 

Standardized Density Scale 

One of the most significant changes is the introduction of a standardized, density-based classification system. This new system will feature a 13-tier density scale specifically designed for LTL freight where handling, stowability, and liability concerns are not major factors. 

 

Currently, freight classification relies on multiple factors, including density, handling difficulty, and liability risks. The new system simplifies this by focusing primarily on density when the other factors are not relevant. This change is expected to create more consistency and predictability in freight classification, making it easier for carriers to determine appropriate rates and classifications for different types of shipments. 

 

Additionally, the new density scale will introduce Classes 50 and 55, providing more precise classifications and aligning freight rates more accurately with shipment characteristics. This adjustment should benefit shippers and carriers by reducing classification disputes and ensuring fair pricing based on actual shipment density.  

 

Unique Identifiers for Special Freight 

For freight that requires special handling, has unique stowability challenges, or presents liability concerns, NMFTA will assign unique identifiers to streamline the classification process. 

 

This change aims to improve efficiency in freight classification by clearly distinguishing shipments that need additional considerations. For example, hazardous materials or fragile items will receive specific identifiers that reflect their classification requirements more accurately. This will help prevent misclassifications and ensure that carriers and shippers have a clearer understanding of how certain goods should be transported.  

 

Modernized Commodity Listings 

The NMFC is also undergoing a significant update to its commodity listings, which will be condensed and modernized to improve usability. Over time, the NMFC has accumulated an extensive list of classifications, some of which have become outdated or redundant. By refining and consolidating these listings, NMFTA aims to simplify the classification process, making it easier for shippers and carriers to find the correct classification for their freight. 

 

The streamlined commodity listings should reduce confusion and make the NMFC more user-friendly, allowing trucking companies to classify their freight more efficiently and with greater confidence.  

 

Enhancements to the ClassIT® Tool

Another major update is the planned enhancement of NMFTA’s ClassIT® tool, the digital platform used for freight classification. The updated version, ClassIT+™, will launch on July 15, 2025, just days before the new NMFC changes go into effect. 

 

This new version of ClassIT® will feature a more intuitive interface, improved search capabilities, and access to the most current NMFC data. The goal is to make freight classification more accurate and efficient, ensuring that trucking companies and shippers can quickly find the information they need. These improvements should help businesses stay compliant with NMFC regulations while streamlining operations. 

 

How Your Company Can Prepare 

The upcoming NMFC changes will impact many aspects of freight classification and pricing. To ensure a smooth transition, companies should take the following steps: 

 

Review Docket 2025-1 

Familiarize yourself with the full details of the changes outlined in Docket 2025-1. Understanding how the new classification system works will help prevent disruptions and ensure compliance once the changes take effect.  

 

Train Staff on the New System 

Educate your employees, especially those involved in freight classification, pricing, and compliance, on the new density scale, unique identifiers, and modernized commodity listings. Training your team early will prevent confusion and classification errors. 

 

Update Internal Systems 

If your company uses software to manage freight classification and pricing, ensure that it is updated to align with the new NMFC standards. Work with your IT team or software provider to integrate the changes ahead of time. 

 

Utilize NMFTA Resources 

NMFTA is providing several resources, including webinars and listening sessions, to help companies understand and adapt to the changes. Taking advantage of these resources can provide valuable insights and help address any questions or concerns.  

 

Communicate with Shippers and Partners 

Since these changes will impact freight rates and classification procedures, it’s important to communicate proactively with your shipping partners. Ensuring they understand the changes will help avoid misclassifications and potential disputes. 

  

 

To stay up to date on these changes, visit info.nmfta.org for the latest updates and resources. 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

Training the Next Generation: How Driving Schools Are Evolving to Meet Industry Demands

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This year, the trucking industry will continue to face several long-standing challenges: a persistent driver shortage, an aging workforce, and low retention rates. With the average age of truck drivers nearing 50 and increasing demand for freight services, carriers are in a race to attract and retain the next generation of drivers.  

 

Truck driving schools, once considered simply a gateway to a commercial driver’s license (CDL), are evolving into critical partners for trucking companies. By leveraging these schools through direct hiring, partnerships, and mentorship programs, companies can address these issues while creating a sustainable pipeline of qualified drivers. 

 

The Role of Truck Driving Schools in Workforce Development 

Truck driving schools are no longer just about teaching the basics of CDL requirements; they are now shaping the future of the industry. Consider the following benefits of modern driving schools: 

 

  • Integrating advanced training programs: Many schools incorporate technology training, safety protocols, and even soft skills like communication to better prepare students for modern trucking demands. 
  • Expanding access to training: Programs are increasingly offering flexible schedules, financing options, and outreach to underrepresented groups, including women, minorities, and younger drivers, to diversify the workforce. 
  • Incorporating real-world experience: Schools are partnering with trucking companies to provide hands-on training, internships, and mentorship programs that ease the transition from student to professional driver.  

 

Benefits of Hiring Directly from Truck Driving Schools 

Many carriers today face persistent issues attracting and retaining qualified drivers. Hiring directly from truck driving schools offers numerous advantages, including: 

 

  • Access to new talent: Trucking companies can tap into a pool of motivated individuals eager to start their careers, helping to alleviate the driver shortage. 
  • Skill alignment: By working closely with schools, companies can ensure graduates are trained in areas specific to their needs, such as advanced safety protocols, specialized freight handling, or the latest in transportation technology. 
  • Improved retention: Drivers who receive quality training and support early in their careers are more likely to remain in the industry. 

 

Building Strategic Partnerships with Driving Schools 

Creating a strategic partnership with driving schools is a tool used by many successful carriers. Consider the following significant impacts of building a partnership: 

 

  • Customized training programs: Collaborating with schools to design programs tailored to a company’s operations can ensure drivers are better prepared from day one. 
  • Sponsorship opportunities: Offering tuition reimbursement or sponsoring students in exchange for a post-graduation commitment can attract loyal drivers while reducing their financial burden. 
  • Recruitment pipelines: Partnering with schools for job fairs or campus events ensures companies can connect with top talent before they hit the job market. 

 

The Role of Mentorship in Bridging the Gap 

Mentorship programs can help new drivers navigate the challenges of starting a career in trucking. Pairing recent graduates with experienced drivers fosters: 

 

  • Stronger retention rates: New drivers feel supported and are less likely to leave when they have a mentor guiding them. 
  • Knowledge transfer: Veteran drivers can pass on invaluable industry knowledge, helping to build confidence and skills in new drivers. 
  • Cultural integration: Mentorship helps younger drivers feel more connected to the company’s culture and values, reducing turnover. 

 

Addressing Industry Challenges Through Education and Support 

Truck driving schools are uniquely positioned to address some of the industry’s most pressing challenges: 

 

  • Combating the aging workforce: By targeting younger demographics, such as Gen Z drivers, and making trucking a more appealing career path, schools can help refresh the talent pool. 
  • Reducing turnover: By equipping drivers with the skills and confidence needed to succeed, schools are setting up new drivers for long-term success. 

 

 

For more ways to stay ahead of the curve in the transportation industry in 2025, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

 

The Role of Women in Trucking: Breaking Barriers and Inspiring Change

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The trucking industry has long been perceived as a male-dominated field, but recent years have shown a significant shift in the essential industry.  

Women have been increasingly stepping into the driver’s seat and taking on a variety of roles within the industry, as drivers, dispatchers, safety managers, and leaders. For trucking companies, this represents an immense opportunity to diversify their workforce, address driver shortages, and foster a more inclusive culture.  

Keep reading to discover more about the role of women in the trucking industry and how to create an environment that attracts and retains talented female drivers and professionals. 

 

The Growing Role of Women in Trucking 

According to the Women in Trucking Association (WIT), women made about 14% of professional truck drivers in 2022, a significant increase from just a decade ago.  

 

Yet, with women comprising nearly half of the general workforce, there is still untapped potential to engage more women in trucking roles. As companies face ongoing driver shortages, targeting women as potential hires is not only a logical solution but a strategic one.  

 

Additionally, women bring diverse perspectives, effective communication skills, and often prioritize safety, making them valuable assets on the road and in the office. 

 

Benefits of Hiring Women in Trucking 

  1. Improved Safety Records: Some studies have indicated that female truck drivers are statistically safer on the road, with fewer accidents and violations compared to their male counterparts. This focus on safety can help companies reduce costs related to accidents and insurance premiums. 
  2. Enhanced Workplace Culture: A more diverse workforce fosters creativity, innovation, and collaboration. Including women in your team can lead to improved problem-solving and a more inclusive environment that benefits all employees. 
  3. Addressing Driver Shortages: With the American Trucking Associations estimating a shortage of over 80,000 drivers, actively recruiting women can help fill these critical gaps and ensure operational continuity. 
  4. Positive Brand Image: Companies that champion diversity and inclusivity are more attractive to customers, partners, and potential employees. Showcasing your commitment to hiring women can enhance your reputation and brand. 

 

Challenges Women Face in Trucking

While opportunities are growing, women in trucking still face unique challenges that employers must address to support their success: 

  • Workplace Harassment: Creating a zero-tolerance policy for harassment and providing robust reporting mechanisms are critical steps for ensuring women feel safe and respected. 
  • Work-Life Balance: Long hours and time away from home can be particularly challenging for women with caregiving responsibilities. Flexible scheduling and home-daily routes can help mitigate these concerns. 
  • Access to Facilities: Ensuring that rest stops, terminals, and company facilities are equipped with amenities for women is an important consideration for creating a supportive environment. 

 

Strategies for Trucking Companies to Support Women

To attract and retain female talent, companies need to be proactive in addressing barriers and fostering an inclusive workplace. Here are some key strategies to consider: 

  • Tailored Recruitment Efforts: Develop targeted recruitment campaigns that highlight the benefits of a trucking career for women, such as competitive pay, opportunities for advancement, and job stability. Feature testimonials from current female employees to make your messaging relatable and inspiring. 
  • Mentorship and Training Programs: Establish mentorship programs that pair experienced female drivers or staff with new hires to provide guidance and support. Additionally, offer training that emphasizes the unique challenges women might face and how to overcome them. 
  • Family-Friendly Policies: Flexible scheduling, paid parental leave, and childcare assistance can make a significant difference in attracting women to your company. These policies demonstrate that you value work-life balance and are committed to supporting all employees. 
  • Safety and Comfort Initiatives: Invest in truck designs that prioritize comfort and safety for all drivers, including women. This might include adjustable seats, improved cab ergonomics, and enhanced security features. Ensure that your facilities, such as restrooms and sleeping quarters, are accommodating for female drivers. 
  • Promote Women to Leadership Roles: Representation matters. Elevating women into leadership positions within your company sends a strong message about your commitment to diversity and provides role models for aspiring female employees. 
  • Partner with Industry Organizations: Collaborate with groups like the Women in Trucking Association to access resources, training, and networking opportunities that support your diversity efforts. 

 

 

Ready to make real changes for women in trucking? Download the “No More Idling: From Lip Service to Real Progress for Women in Trucking” guide for free today: Packed with insights from the live Spark Change Lab held at Women in Trucking’s Accelerate! Conference in 2024, this guide helps companies move from good intentions to meaningful action. 

Navigating Tariffs and Trade Policies: How Global Issues Affect Trucking

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The trucking industry plays a vital role in the supply chain, ensuring goods are transported efficiently across cities, states, and even international borders.  

 

However, global trade policies and tariffs can significantly influence trucking operations, shaping everything from freight costs to cross-border logistics. For trucking companies, navigating these changes is essential to maintaining profitability and ensuring reliable service. 

 

Keep reading to discover how tariffs and trade policies impact the trucking industry, what challenges companies face, and how you can adapt to these global pressures. 

 

Understanding Tariffs and Trade Policies 

First, it is essential to understand what tariffs and trade policies are to understand how they can affect your company and career.  

 

Tariffs are taxes or duties imposed on imported or exported goods. They are typically used by governments to protect domestic industries, regulate trade, or respond to international disputes. Trade policies, on the other hand, encompass a broader set of regulations and agreements governing how goods and services are exchanged across borders. 

 

The trucking industry is directly tied to these systems as it serves as a critical link in the supply chain. Changes in trade agreements, such as the United States-Mexico-Canada Agreement (USMCA), and fluctuations in tariffs directly influence freight volumes, cross-border operations, and overall operational costs. 

 

Impact of Tariffs on Freight Costs 

Tariffs often lead to increased shipping costs. For instance, when tariffs are imposed on imported goods, the overall cost of these goods rises. This increase affects everyone in the supply chain, including trucking companies.  

 

Freight rates may climb to offset these costs, and trucking businesses might have to decide whether to absorb these expenses or pass them on to their customers. 

 

Additionally, tariffs can indirectly affect fuel prices, increasing operational expenses for trucking companies. Trade tensions often disrupt global markets, leading to fluctuations in crude oil prices.  

 

Market uncertainty also plays a role in how the economy impacts carriers. When tariffs are unpredictable, shippers and trucking companies struggle to plan effectively, resulting in disrupted schedules and pricing strategies. 

 

Trade Agreements and Cross-Border Trucking 

In addition to tariffs, trade policies and agreements can significantly impact the daily operations of trucking companies.  

 

International trade agreements like USMCA have an especially profound impact on trucking companies operating between the United States, Canada, and Mexico. These agreements determine the rules for cross-border freight, including safety standards, labor regulations, and tariffs. 

 

For example, under USMCA, updates to labor standards and environmental regulations have affected how goods are transported across borders. Trucking companies must navigate additional requirements, such as vehicle inspections and emissions compliance, which can create delays and increase costs. 

Strategies for Adapting to Tariffs and Trade Policies

Although the global economy is unpredictable and ever changing, there are several strategies you can take to mitigate the impact of global trade issues. 

  1. Flexible Pricing Strategies
    Adjust pricing models to account for tariff-related cost increases. Transparent communication with shippers about potential price adjustments can help maintain trust and ensure profitability. 
  2. Diversified Routes and Operations
    Reducing dependency on specific international markets can help stabilize operations. By diversifying customer bases and trade routes, trucking companies can minimize exposure to trade policy fluctuations. 
  3. Strategic Partnerships
    Collaborating with logistics companies or customs brokers can streamline cross-border processes, reducing delays and administrative burdens. 
  4. Investing in Technology
    Adopting technology, such as automated customs systems and predictive analytics, can improve efficiency and help companies navigate complex trade regulations. 

 

For more advice on how to stay ahead of the curve in today’s transportation industry, be sure to check out the rest of our Employer Blog posts and connect with us on social media.  

 

Preparing Your Fleet for Winter

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Winter brings unique challenges for the trucking industry, from icy roads to unpredictable weather patterns.  

 

Ensuring your fleet is prepared for these conditions can enhance safety, minimize downtime, and maintain efficient operations throughout the season. Keep reading to discover six key steps you can take to prepare your fleet for winter this year.  

 

  1. Review and Update Driver Training

Winter driving requires specialized skills. From the drivers just starting out to those with years of experience, it is crucial to provide refresher training to your drivers on winter safety each year. 

These are some key areas to include in any winter driving safety training: 

  • Safe driving techniques in snow and ice. Remember, even if your drivers don’t make runs in snowy climates, black ice can still be a dangerous threat.  
  • Adjusting speed and braking to suit road conditions. It is also important to remind drivers to regularly inspect and maintain critical systems, such as brakes and tires.  
  • How to handle emergencies, such as skids or getting stuck in snow. Make sure that all drivers have essential supplies stocked for potential winter weather emergencies, including tire chains, a snow scraper, extra coolant, and a winter emergency kit. 

 

  1. Maintenance Schedules: Ensure Fleet Readiness

A proactive maintenance schedule is crucial all year long, but especially in the winter months. Regular inspections reduce the risk of breakdowns during harsh weather, protecting drivers from dangerous situations. 

Ensure all vehicles are inspected for: 

  • Battery health, since cold weather can drain power quickly. 
  • Engine performance, including block heaters and antifreeze levels. 
  • Proper functioning of wipers, heaters, and defrost systems. 

 

  1. Adjust Routes for Seasonal Conditions

Winter weather can lead to road closures, construction, or hazardous driving conditions. Use real-time data and weather forecasts to adjust routes and minimize risks. 

Consider implementing new technology that include GPS systems, which provide up-to-date information on traffic and road closures. Additionally, plan for extra time to accommodate delays caused by the weather. 

  1. Conduct Comprehensive Tire Checks

Tires play a vital role in maintaining traction on slippery roads, and cold weather can lead to tire rubber becoming hard and brittle, increasing the chance of tires cracking and losing grip. 

This winter, ensure your fleet’s tires are: 

  • Inspected for wear and tear, with tread depth suitable for winter driving. 
  • Properly inflated, as cold temperatures can lower tire pressure. 
  • Equipped with chains or snow tires when required by law or conditions. 

 

  1. Monitor Snow and Weather Conditions

GPS-based technology is a great tool for this, as it can provide live updates on road conditions, closures, and traffic patterns. Integrating weather-tracking software with your fleet management system allows dispatchers to anticipate potential disruptions and provide drivers with timely updates.

Encourage drivers to use weather monitoring apps but be sure they are still equipped with tools like CB radios for quick communication in areas with poor cell coverage.  

Additionally, setting up alerts for severe weather warnings can help your team stay ahead of sudden storms, enabling informed decisions about when to start, stop, or reroute a journey.  

  1. Strengthen Communication Protocols

Effective communication is critical year long between drivers, dispatch, and management. However, during winter months, strong communication can be a matter of great importance for the safety of drivers and freight. 

Ensure drivers and dispatchers can stay in constant contact to address issues such as delays, accidents, or changes in weather conditions. Consider implementing the following: 

  • Emergency communication channels in case of power or signal outages. 
  • Regular check-ins to confirm driver’s locations and statuses. 
  • Clear protocols for reporting and addressing emergencies. 

 

For more ways to stay ahead of the curve in the transportation industry this year, be sure to check out the rest of our Employer Blog posts and connect with us on social media.